| Since
2002, the Clerk's Office has electronically scanned adult-casetype
documents that come into the office as part of our Electronic
Document Management System (EDMS).
To increase the efficiency, we recommend the following guidelines:
- Avoid
attaching pleadings which are already in the court file. (A
copy of a previously filed document may be attached to the
judge’s copy of the pleading if the party wants to draw the
judge’s attention to it.)
- Avoid
using colored paper, colored printing, and highlighted text.
Colored text and paper may create images which are difficult
or impossible for black and white scanners to read, and in some
cases highlighting actually redacts (blacks out) the text underneath
during scanning.
-
Use only black ink for all signatures.
- Avoid
using legal size paper (larger than 8½ x 11). Large attachments
should be reduced in size for filing.
- Avoid
using tabs on dividers - they do not scan. If you want to use
them, use only on the copy sent to the judge.
- Avoid
using blank pages as dividers. Scanning software deletes all
blank pages from a document. Instead of tabs or blank pages,
insert a page with text, such as, "Exhibit A".
- File
each document separately.
- Do
not staple multiple documents together.
- The upper
right corner of documents must remain blank to allow for the
Clerk's filing stamp. All other document stamps, captions, letterhead,
etc. must be placed elsewhere on the document. Documents with
anything in the upper right corner that interferes with the
filing stamp may be rejected by the Clerk.
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